If you are currently working in an admin support role, chances are at some point you will have to make travel arrangements for one of your executives. While many companies have contracts with travel agencies and work with various hotels and airlines, you’ll still need to nail down the trip’s finer details to ensure it is hassle-free.
While making these arrangements can be difficult in general, they are even more so now in light of COVID-19. Since it’s your job to ensure a seamless experience, we have gathered these to plan a successful trip for your executive from the moment they begin their journey and land at Pearson Airport and head to Toronto.
Toronto to Pearson Airport: Tips to Plan a Business Trip for an Executive
Here are some tips to ensure you make proper travel arrangements for an executive travelling to Toronto from Pearson Airport.
1. Plan for Mandatory Isolation or Quarantine
Effective from September 7, 2021, all foreign nationals travelling to Canada need to qualify for fully vaccinated travellers’ exemption to enter the country at a discretionary level.
However, individuals who don’t qualify for this need to present their plan for mandatory quarantine to airport authorities as soon as they land at Pearson. Failing to do so might result in the traveller being denied entry into the country. For this, you need to ensure your executive has a place where they can quarantine or isolate themselves for 14 days. They must have access to necessities food, water, medication and other things without having to step outside.
Once the individual has quarantined themselves, they need to take a COVID-19 test on the 8th day. Even if the result is negative, they have to take another on day 14. As the one making their plans, you should make sure all of the necessary arrangements are made prior to the person entering the country to ensure a stress-free experience for everyone.
Also, ask them to take a look at the checklist for requirements and exemptions to enter Canada.
2. Book Transportation to and from the Airport
Whether your executive is heading to isolation or exempted, it’s important to make bookings for them to travel to and from the airport. So, whether they are travelling to Toronto from Pearson Airport or vice versa, you should make bookings beforehand so they don’t lose precious time.
To that end, a great option to consider is booking an airport limo taxi. When you book an airport limo taxi from Pearson to their quarantine hotel, they can rest assured knowing the company has taken measures to reduce the risk of virus transmission. The limo company will also sanitize their vehicles at regular intervals and maintain social distancing.
They also offer fixed pricing so you don’t have to worry about paying more than what was discussed at the time of booking. Moreover, you don’t need to worry about any hidden pricing. Additionally these, the airport limousine driver will be familiar with the city and be able to get you safely to your desired location from the airport, and vice versa.
3. Prepare Backup Plans
It’s always good to prepare a backup plan in case of unforeseen circumstances. Whether the executive has a flight delay or must extend their stay, it’s your job to be prepared. In this way, you help the executive be prepared too.
This may include having a schedule of alternative flights available, and contact information for restaurants, hotels, and chauffeured ground transportation services that are okay with last-minute changes. This can make all the difference in ensuring the executive has a comfortable journey to and from the destination.
By planning the trip carefully, you can ensure your executive meets all of their required goals when travelling to Canada. By following these tips, you can make it a hassle-free and enjoyable experience.